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Financial assistance is money or other property provided by an employer to its employee in connection with a natural disaster or other emergency, the death of a family member, the birth of a child, vacation or other circumstances.
We will tell you in our material what entries for financial assistance an employee needs to make in accounting.
Deciding on the type of financial assistance
The accounting procedure for financial assistance depends on its type and method of provision.
If financial assistance is a one-time payment to an employee when he is granted annual leave, the payment of such assistance is provided for by a labor, collective agreement or local regulatory act of the employer and is related to the employee’s performance of his labor function (depending on the amount of wages, compliance with labor discipline, etc. ), then such assistance is part of the remuneration system and is reflected in the general procedure characteristic of.
Thus, financial assistance for vacation can be accrued using the following accounting entries ():
Debit of accounts 20 “Main production”, 26 “General business expenses”, 44 “Sales expenses”, etc. – Credit of account 70 “Settlements with personnel for wages”
In addition, it is necessary to reflect the withholding of personal income tax and the calculation of insurance premiums, as well as the issuance of financial aid:
And if the payment of financial assistance is not related to the provision of leave to the employee in accordance with the remuneration system, the accounting procedure will be different.
Financial assistance as part of other expenses
Financial assistance paid to an employee for other reasons will be reflected as part of other expenses in account 91 “Other income and expenses” (clauses 12, 13 PBU 10/99, Order of the Ministry of Finance dated October 31, 2000 No. 94n):
Material assistance in kind
If financial assistance is given to an employee not in money, but in property (for example, goods), then instead of accounts 70 and 73, the accounts of property issued as financial assistance will be credited.
In addition, since the transfer of ownership of goods free of charge is recognized as a sale, VAT will have to be charged on the market value of the transferred property (clause 1, clause 1, article 146, clause 2, article 154 of the Tax Code of the Russian Federation).
Personal income tax on the amount of in-kind financial assistance will need to be withheld from the employee’s cash income.
In the last article we talked about the calculation of financial assistance in the 1C ZUP 2.5 program, and today we will look at how financial assistance is calculated in 1C 8.2 , namely in 1C Accounting 8 edition 2.0.
Let’s analyze its calculation using the example of financial assistance in connection with an employee’s marriage. We will have the same example: employee of Veda LLC M.V. Kotova. financial assistance was provided in connection with the wedding in the amount of 7,000 rubles.
The amount of financial assistance is usually set by the head of the organization and depends on the case of assistance and the financial situation of the organization. Also, the procedure for providing financial assistance may be prescribed in the collective agreement.
Material assistance in 1s 8.2 accrued without the decision of the founders of the enterprise on the expenditure of funds will be reflected in account 91 “Other income and expenses”. The amount of financial assistance is not taken into account for corporate income tax purposes.
In addition, the amount of financial assistance exceeding 4,000 rubles will be subject to contributions and personal income tax.
Please note that for personal income tax the period is a calendar year. This means that if an employee has already received financial assistance in the amount of 4,000 rubles or more during the year, then the next assistance will be subject to personal income tax in full.
To calculate financial assistance in the 1C Accounting program 8, ed. 2 First, let's create a new accrual type. Located on the “Salary” tab.
We indicate the name “Financial assistance in connection with marriage” and add entry Dt 91.02 Kt 70. We indicate that these expenses are not taken into account for tax purposes.
In the personal income tax line, we indicate code 2760 “Material assistance provided by employers to their employees, as well as to their former employees who quit due to retirement.” Income under this code in the amount of up to 4,000 rubles is not subject to personal income tax during the calendar year.
In our example, Kotova receives financial assistance for the first time in a year.
In the insurance premiums column, we indicate that financial assistance in 1C 8.2 is partially subject to insurance premiums, that is, only amounts over 4,000 rubles will be taxed.
The accrual of financial assistance in 1C Accounting 8 will be reflected in the document “Accrual of salaries to employees.” This accrual is a one-time charge, so information will be entered into the document manually. We select an employee, indicate the type of accrual and amount. Personal income tax will also be calculated based on the document.
09.08.2018 15:28:07 1C:Servistrend ru
Financial assistance in 1C 8.3 Accounting
The accountant is faced with transactions for the provision of material assistance, carried out either in cash or in kind, to employees or their relatives. In this publication, we will consider the reflection of these expenses in 1C 8.3 Accounting.
The package of documents required to reflect transactions for the issuance of financial assistance is not established by law; therefore, the organization must independently develop and consolidate in its internal acts the procedure for documenting financial support transactions, taking into account the requirements of the law on accounting for primary documents. In cases of death or birth (adoption), do not forget to include the relevant documents in the list - certificates, copies of certificates.
Guided by the provisions of the accounting policy, the transaction in question is reflected on the credit of account 70 or account 73, in a posting with the debit of account 91, subaccount 2. It is allowed to use retained earnings as the source of payments (account 84).
The debit of account 76 reflects transactions of spending assets to non-employees.
Donations to individuals are subject to personal income tax at a rate of 13% (Article 210 of the Tax Code of the Russian Federation), but there are deviations from this rule, enshrined in Art. 217 Tax Code of the Russian Federation:
- in amounts not exceeding 4,000 rubles, issued for any reason;
- assistance to parents at the birth of a child (as well as during adoption or guardianship), no more than 50,000 rubles;
- payment to close relatives in connection with the death of an employee, even one who has already retired;
- without limiting the amount of assistance to employees affected by emergency situations and their close relatives.
In cases of providing assistance in kind and if it is impossible to withhold personal income tax, do not forget to submit information to the Federal Tax Service.
Amounts of assistance provided to employees are subject to insurance premiums and contributions for injuries, the exceptions are the same as for personal income tax.
Insurance premiums are not charged for expenses paid to close relatives of employees.
Only amounts of additional payments for vacation can be included in income tax expenses, provided that the accrual procedure is fixed in the employment (collective) agreement, and the dependence of the amount of remuneration, work schedule, etc. is established in the regulatory documents of the organization. And insurance premiums, according to explanations from regulatory authorities, are taken into account for income tax purposes in full.
In practice, in order to reflect financial assistance in 1C Accounting, you first need to create a new accrual: Salaries and personnel - Directories and settings - Accruals
In the “NDFL” field, select the accrual code, in the “Insurance premiums” field, select the procedure for calculating insurance premiums - indicate whether the accrual is subject to insurance premiums or not, or partially taxed.
If you select the data correctly, you will not have to subsequently correct the accrual document (Salaries and Personnel - Salary - All accruals).
Tax data was also automatically filled in on the Personal Income Tax tab of the Payroll document.
The same can be seen on the Contributions tab:
Still have questions? We will help you apply for financial assistance in 1C as part of a free consultation!
Enterprises can provide financial assistance to their employees and other individuals. The amount of financial assistance is not established by law and is determined by the organization independently.
Based on clause 28 of Art. 217 of the Tax Code of the Russian Federation are not subject to personal income tax in an amount not exceeding 4,000 rubles. per year financial assistance provided:
employers to their employees, as well as their former employees who resigned due to retirement due to disability or age;
disabled people by public organizations of disabled people.
In accordance with paragraphs. 3 p. 1 art. 422 Tax Code of the Russian Federation, paragraphs. 3 p. 1 art. 20.2 of Federal Law No. 125-FZ of July 24, 1998, amounts of one-time financial assistance are not subject to insurance contributions if financial assistance is provided:
to individuals for compensation for material damage caused to them or harm to their health in connection with a natural disaster or other emergency for the purposes of, as well as individuals who suffered from terrorist acts on the territory of the Russian Federation;
to an employee in connection with the death of a member (members) of his family;
to employees (parents, adoptive parents, guardians) at the birth (adoption) of a child, establishment of guardianship over a child, paid during the first year after birth (adoption), establishment of guardianship, but not more than 50,000 rubles for each child.
Amounts of other financial assistance provided by employers to their employees, based on paragraphs. 11 clause 1 art. 422 of the Tax Code of the Russian Federation are not subject to insurance contributions in an amount not exceeding 4,000 rubles per employee per billing period.
Accounting for financial assistance in 1C Accounting 8 ed. 3.0
Let's look at accounting for financial assistance in the program using the example of financial assistance for vacation.
According to the terms of the collective agreement, the Karavay LLC organization once a year provides employees with financial assistance for their annual paid leave in the amount of a month’s official salary. In July 2016, Kremov’s employee K.K. goes on another annual paid leave, while he is paid one-time financial assistance for the leave. The employee’s salary at the time of leave is 25,000 rubles.
To calculate financial assistance in the 1C Accounting program 8 ed. 3.0, first we will create a new accrual type. It can be found
In the name we indicate “Financial assistance for vacation”.
In the personal income tax line, we indicate code 2760 “Material assistance provided by employers to their employees, as well as to their former employees who quit due to retirement.” Income under this code in the amount of up to 4,000 rubles is not subject to personal income tax during the calendar year.
In our example, financial assistance is provided for the first time in a year.
In the insurance premiums column, we indicate that financial assistance is partially subject to insurance premiums, that is, only amounts over 4,000 rubles will be taxed.
For income tax, this type of material assistance will be taken into account in labor costs and we select clause 25, art. 255 Tax Code of the Russian Federation.
The checkbox “Included in the basic charges for calculating the charges “Regional coefficient” and “Northern surcharge” is not checked.
The method for reporting financial assistance for vacation need not be filled out, because it will be credited to the same account as the employee’s salary. Therefore, the program will take the reflection method either from the general setting or from the method specified in the employee directory.
For other types of financial assistance, which are accrued to 91 accounts and are not included in labor costs, it is necessary to create a new method of accrual Dt 91.02 Kt 70.
To calculate financial assistance in 1C Accounting 8, the document “Payroll” will be used, located in the “Salaries and Personnel”, “All Accruals” section. This accrual is a one-time charge, so information can be entered into the document manually. We select an employee, indicate the type of accrual and amount. Personal income tax and contributions will also be calculated according to the document.
The following transactions were generated according to the document:
An enterprise, at the request of its employee or on its own initiative, can accrue and pay financial assistance. In this article I want to tell you how to do this in 1C ZUP 8.3, in the form of step-by-step instructions.
Financial assistance refers to one-time payments. In previous versions of the 1C ZUP program (8.2), to reflect this type of accrual, there was a document “Registration of one-time accruals to employees of organizations.” Now he's gone. Many people have a question: how to calculate financial assistance? I’ll say right away that there is such a possibility, but initially it is disabled in the system.
Settings of the 1C ZUP program for calculating financial assistance
To make the “Financial Assistance” document available in 1C ZUP 8.3, you need to make two settings. The first is to check the “Financial assistance is paid to employees” checkbox.
We go to the 1C Enterprise settings section (the “Settings” menu, then follow the “Payroll” link and go to the payroll settings). In this window there is another link: “Setting up the composition of charges and deductions.” Click on it. Another settings window will open. It contains several bookmarks. We are interested in the “Other accruals” tab. This is where you need to check the box described above:
Now, in the “Salary” section, the “Financial Assistance” menu item will appear.
The second setting that needs to be done is to add an accrual with the purpose “Financial Assistance” to the list of accruals.
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- On the “Basic” tab, in the “Accrual purpose” field, select “Financial assistance”.
- In the “Accrual is carried out” field, indicate “By a separate document”.
- In the “Calculation and Indicators” section, select the calculation method – fixed amount.
Basically, this method is used, although it is possible to set a formula for calculation based on some indicators. These indicators will appear later in the document to be filled out:
Click “Save and close”.
By the way, if you do not go into the settings for the composition of accruals and deductions, but add an accrual with the purpose “Financial Assistance” to the list of accruals, then the checkbox in the settings will be checked automatically, and the item will also appear in the menu automatically.
Let's start calculating.
Accrual and payment of financial assistance in 1C ZUP
By clicking the “Create” button in the “Financial Aid” list form, we will create a new document.
Let's fill out the header of the document. I would like to draw your attention to the “Type of financial assistance” attribute. Help can be provided for different reasons, so there may be several settings with this purpose. Here we select the accrual we need. Let's add an employee to the table section. In the “Result” column we indicate the amount of financial assistance. The program prompts us to select “503” as the deduction code. When choosing a code, the program should calculate the deduction amount for us.
The document has two calculation options:
- automatically;
- manually by clicking the “Recalculate” button.
If the “Automatic calculation in documents” checkbox is not selected in the settings, then when you change the details, a yellow button will appear in the tabular section. To recalculate the document, you need to click it.
But then I ran into a problem. In my settings, automatic recalculation was disabled, and to calculate the deduction amount, I clicked on the button. The result was like this:
That is, an error occurred and the amount was not calculated. Perhaps the error has already been corrected in your program release, and you will be able to recalculate the amounts without additional settings of the 1s 8.3 program.
